Folsom Lake Mutual Water Company


Approved 5/8/03

Subject: Minutes from 3/13/03 Board Meeting

The Folsom Lake Mutual Water Company (FLMWC) meeting was held at 8364 Parus Way (Barry Hale’s House) at 7:00 pm, on March 13, 2003. The Board Members present were Alan Johnston, Barry Hale, Bill Zehnder, Ken Stram and Jim Billings.

Alan Johnston furnished the agenda for the meeting. A copy is on file with the Secretary.

Minutes from the Annual Meeting and the last meeting were approved.

Barry Hale presented the Treasurer’s report. The checking account balance was $22,691.22. The current deficit is improving – we are down to $1,840.2. No delinquencies were noted.

Barry reported that the repair that had been made on Sitta Lane. We spent about $60 on parts and used about $20 of that for the actual repair. The exact size of the pipe could not be determined until the pipe had been exposed, and we had to pre-purchase parts for the repair. The extra parts will be kept in inventory. We discussed keeping various parts for the different size pipe in stock. It was recommended that we keep 2 sets of fittings for each size pipe we have, including 6” and 8” dresser couplings.

Communications
a. Lot 18 and 19 – Barry located the irrigation boxes but not the domestic water box for Lot 18 for the new owners.
b. Alan talked to Peggy Butler and explained the new water rates.
c. Ken Anderson wants an easement on one property and to abandon easements on some other property. Ken wants FLMWC to do a quit claim on the areas we do not provide water service. We discussed this and decided that we need to ensure that any FLMWC responsibility of any equipment on that property is also suspended. Bill Zender will show the document to the Real Estate group at the City of Sacramento to see if these easements might have some value.

Unfinished Business

Responsible Party Action Item Description Due Date Notes
Barry Change Banks and get new signature cards TBD Still being evaluated.
Ken, Alan, Barry, Jack Plan to repair and paint hydrants. The hydrant at the entrance to the common area off of Walden Woods Way was cleared. TBD Barry is to paint one, with spray can and evaluate. The bent shaft hydrant was opened and flowed better than before. The plugged hydrant was opened and flowed some also. Barry to get rustoleum, hand brush, reflectors and road markers. Also discussed hydrant clearing.
Ken, Alan GIS map updates with Brian Holden. Bill offered to go by the Fire Department and check for available maps. 9/12/01 Brian has initial map – additional info from Recorder’s Office. Have Brian e-mail maps to Ken and he will markup for valve and hydrant locations.
All USA Alert membership 9/12/01 Wait on new map. CA code says we should subscribe, $34/yr., $2 per callout.
Ken Look into Blanket Excavation Permit Fee. Received a new Blanket Excavation Permit, good until 12/31/03. TBD Permit is good until 12/31/03. Copy is on file with the Secretary
Jim Order a Corporate Stamp TBD
Alan Update Bylaws – a copy was handed out for review TBD
Alan/Barry Put together a schedule of corporate report dates. 6/15/03 Alan will try to finish by next meeting.
Alan Main Backflow Preventer 9/12/01 Need PCWA approval to remove the backflow preventer to help with system pressure.
Barry & Jim Order Pressure gauges TBD Gave Barry info on some inexpensive gauges.
Barry Backflow Preventer Maintenance TBD $60 for the test. If it does not pass, we will schedule a repair, as a low priority, and pursue the Dept. of Health Services to allow us to eliminate this device.

Barry Maintenance Contracts TBD Jim and Bill need to draft a sample RFP to go out to contractors. We will get quotes for some repair work when the maps are done


New Business
a. Alan has sent notices out with the bills regarding aerations service from Jason Pickett, 408-426-1806. The estimated cost is $30 for up to 3600 ft.2.

The meeting was adjourned at 9:00 PM. Next meeting is scheduled for May 8, 2003 at Bill Zehnder’s house (8314 Parus Way).

Submitted by Jim Billings