WALDEN WOODS HOMEOWNERS ASSOCIATION, INC.
ANNUAL MEETING MINUTES


Date: October 21, 2007
Time: 3 p.m.
Place: 6655 Calypte Lane

Directors: Stephanie Kenney, President; Holly Wojcik, Secretary; Paul Gray, Treasurer; Caroline Furnas, Member at Large; absent: Steve Hibbert, Vice President
Association members: John Yeoman, William Brown, Dave Vitton, Carol Teague, Gail and Mike Sillers, Laurie Dominguez, Chris Baker, John Bomberger, Jack Arnold, Greg Jimenez, Frank Sindelar, Laura Flynt, Tonja and Phil Jantz, Lori Carl, Guy and Victoria Hall, Bill Furnas, Chris McAfee, Peggy and Chuck Butler, Barry Hale, Lamont Hornbeck, Kathleen Zaro, Linda and Mike Stewart, Marion Faustman, Elizabeth Major, John Schabinger, Marianne Lockwood, Thomas and Terri Hawkyard, Jackie Flaig, Gary Grenfell, Nettie Johnston, Sandra Johnson, Bill and Marge Findlay, Brad Wojcik, Daryn Crawford, Martha Costa, Steve and Daisy Wooten, sign-in/proxy sheet attached.

Stephanie Kenney, President, welcomed all in attendance, introduced Board members present and led us in the Pledge of Allegiance. Confirmation of a quorum for the Annual Meeting was determined by Daryn Crawford, stand-in for Gail Crawford, Inspector of Elections, and appointed assistants, Lori Carl and Peggy Butler.

The meeting was called to order at 3:30 p.m. by the President.

Minutes: Copies of the September 2006 Annual Meeting minutes were available on site and on the Walden Woods website for review. A motion to approve the minutes as presented was made by Holly Wojcik and seconded by Caroline Furnas. The motion passed with none opposed.

Discussion: Professional Management Company (PMC) and potential benefits for the WWHOA –
1) Paul Stafsinos, Lakeview Hills Board, past vice president, gave a brief overview of Lakeview Hills’ experiences and their decision to utilize a property management company. He cited the growing complexity of Association responsibilities, yearly changes in state regulated governing rules for HOAs, and ever increasing demands on the volunteer time of the Board in carrying out its duties as reasons for change.
2) PMC task force recommendations provided to all homeowners in the Annual Meeting mailing packet (see attached) were briefly summarized/reviewed
3) Homeowner input solicited:
a) Spread sheet of services/costs/background per management company interviewed requested
b) Suggestion for a larger community committee be established to do investigation and report back to the Board
4) Discussion of “burn-out” of volunteer Board – is it worth a PMC?
5) Time-line for putting question of PMC to a vote – hold off vote until after the first of the year when further questions answered and information obtained
6) Volunteers for committee to help with investigation – to include information meetings for community and seeking input from additional PMCs for consideration. “Task Force” volunteers: Frank Sindelar, Monty Hornbeck, Jacqueline Flaig.
7) Opposition to concept of PMC –
a. Concern regarding qualification standards of PMCs,
b. Consider possibility of hiring out some of the “staff work”,
c. Consider disbanding the HOA – research needed to determine of possible to
legally consider
8) Peggy Butler read and submitted a copy of her suggestion to all homeowners to be more involved and up to date on the business of the Association through attendance at meetings and/or keeping up with minutes of the Association

Treasurer’s Report: Paul Gray
1) Four (4) homes have changed ownership over the course of the year
2) 2007 Budget to date reviewed – we are generally on track; reserve funds are approximately $15,000
3) Proposed budget for fiscal year 2008 – the proposed budget included in the Annual Meeting packet previously distributed was withdrawn until further exploration of the PMC issue is completed and a determination is made as to the viability of a PMC for this Association. In the interim, the Board will continue its on-going discussion of a new budget proposal which will be presented in the near future.
4) Homeowner Chris McAfee requested two proposals be considered and voted by the membership today – a) A non-binding resolution for a 2008 budget not to exceed that of the 2007 budget, b) A one-time rebate of $130 per lot of “excess funds” in the bank. Since it is the delegated responsibility of the Board to prepare a budget projection and as neither proposal was on the agenda for all to consider prior to the Annual Meeting, there was a brief discussion, no vote taken. The proposals will be taken into consideration by the Board in their pending new budget proposal.

Election of New Officers for Board of Directors: Three candidates for the three openings on the Board were introduced to those present. A request for nominations from the floor was made with none presented. There were three write-in candidates on secret ballots collected. Daryn Crawford, stand-in for Gail Crawford, Inspector of Elections (IOE) confirmed the votes as follows: Stephanie Kenney – 58, Caroline Furnas – 61, Tonja Jantz – 57, Gena Howells – 1, Chris McAfee – 1, Brian Console – 1.

Committee Reports:
1) Architectural (ARC) – Caroline Furnas
a. Thirty-six (36) applications for a variety of improvements have been submitted, thirty-five (35) were approved with one (1) pending (Annual ARC report attached).
b. Committee members Diana Butler, John Bomberger, Hal Eilerson, and Marie Ann Sloan were thanked for their participation on this committee.
c. One member of the committee is resigning and volunteers were solicited from the floor – Chris McAfee and Marion Faustman put their names in for consideration.
d. Caroline Furnas was thanked for her timely and conscientious management of the committee.

2) Common Area (CA) – Bill Furnas
a. Annual CA report on file with the President
b. Looking for new volunteer chairperson – Bill will coach for one (1) year. Volunteers are asked to call him if interested. Over the last year Bill has invested about 2-400 hours to the CA. Duties include but are not limited to: fire fuel abatement management, maintenance of fire road and foot paths and bridges, maintenance of easement entrances, erosion control, etc.

3) Neighborhood Watch – no report

4) Community Events/Social Committee – Stephanie Kenney
a. A big thank you to the Kathleen and Michael Zaro, two of our newer homeowners, for coordinating and hosting the Fall Block Party. Everything was yummy and the event well attended.
b. Currently the Board is overseeing the coordination of our community events but is seeking one or more volunteers to take over this responsibility. Please call one of the Board members if you will help.

Other Items:
1) Recognition of WW volunteers
2) Report re: Cable in WW – no report
3) Halloween Watch – question posed to membership – do we wish to continue this service? Consensus was yes. Owen Kittredge will be contacted re: barriers to slow traffic as he has handled this in the past, volunteers were requested for manning the front and back entrances to the development.

4) Update on Front Entrance – Stephanie Kenney for Gena Howells
a. Major portion of the project is completed. Some weed clearing, fall planting, and completion of bark placement are the last items to be done.
b. Essential Design will be maintaining the entrance on a weekly basis.
c. There were downed branches partially blocking Ardea from a tree on the Anderson property. Attempts will be made to contact the property owner for authorization to remove the damaged tree, preferably at the owner’s expense.
d. Thank you to committee members for their hard work and expertise: Gena and Evan Howells, Bill Kenney, Laurie and David Dominguez, Nettie and Alan Johnston, Diana and Jim Butler, John Yeoman, Becky Buljan, and Owen Kittredge.

5) Project to enhance Common Area – Stephanie Kenney
a. Concept was entertained at last year’s meeting – a brief discussion with our insurer indicates some development of a portion of the area may be possible without impacting our rates
b. Looking for volunteers to work up an idea conducive to community use – Kristen Soares has expressed interest in working on the concept, others will be sought as well.

6) Folsom Lake Mutual Water Company – at least one opening on this Board remains and volunteers are urgently requested to contact Alan Johnston to help out on this vital Board.

7) Suggestion for Board/HOA consideration – have two (2) Homeowners meetings yearly.

With no further business pending, a motion to adjourn was made by Paul Gray and seconded by Holly Wojcik. The motion passed with none opposed.

The meeting was adjourned at 5:30 p.m.


Respectfully submitted,


Holly Wojcik, Secretary